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PayPunch has two things to understand: the hierarchy (who owns what) and the data flow (how a clock-in becomes payroll). Once these click, the rest of the product makes sense.

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The hierarchy

PayPunch is a B2B2C platform with three nested levels:
1

Bookkeeper Org (the tenant)

The bookkeeping firm. This is the top-level account that holds everything below it. Admin users (the firm’s staff) live here, along with org-wide settings like timezone, overtime rules, holidays, and branding.
2

Client Company

A business the bookkeeper does payroll for — a construction company, a diner, a tech shop. Each company has its own pay-period schedule, job codes, employees, and client users (owners and managers). Companies are isolated from one another.
3

Employee

A worker at a client company. Employees clock in and out, record breaks, request time off, and view their own hours. They authenticate with a short PIN rather than a password.
Bookkeeper Org  (ACME Bookkeeping)
   ├── Client Company  (Builders R Us)
   │      ├── Employee  (John Smith)
   │      └── Employee  (Maria Garcia)
   └── Client Company  (Sunny Side Diner)
          └── Employee  (...)

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The data flow

Hours travel a clear path from the clock to QuickBooks. Each hop changes the entry’s status and leaves an audit trail.
1

Employee clocks in and out

A worker punches in with their PIN on a shared time clock (or in the app), takes breaks, and punches out. PayPunch calculates regular and overtime hours automatically.
2

Hours land in a pay period

Each entry is assigned to the company’s current pay period (weekly, bi-weekly, semi-monthly, etc.). The period accumulates everyone’s time.
3

The company reviews and submits

A client owner or manager reviews the timesheets, fixes or rejects anything that looks wrong, and submits the period to the bookkeeper.
4

The bookkeeper approves and locks

The bookkeeper does a final review, approves the payroll, and locks the pay period so no more edits can slip in.
5

Export to QuickBooks (IIF)

The bookkeeper exports the approved hours to a QuickBooks Desktop .IIF file and imports it into QuickBooks. Payroll is done — no re-keying.

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Where the value lands

Every step above used to be manual: chasing paper timesheets, eyeballing totals, typing numbers into QuickBooks. PayPunch keeps the whole chain digital and auditable, and the final IIF export is the single click that replaces hours of data entry.

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Next step

Now see who can do what at each level of the hierarchy.