Document types
PayPunch recognizes these document types:| Type | Label | Required for compliance |
|---|---|---|
GOVERNMENT_ID | Government ID | Yes |
W4_FORM | W-4 Form | Yes |
DD_AUTHORIZATION | Direct Deposit Authorization | Yes |
I9_FORM | I-9 Form | Optional |
OTHER | Other Document | Optional |
Verify or reject documents
Open Document Verification from the sidebar to review uploaded documents.- Verify — approve a document. You can optionally set an expiration date; the employee is emailed that their document was verified.
- Reject — open the rejection form, choose or type a reason (required), and click Confirm Rejection. The employee is emailed the reason so they can re-upload.
Common rejection reasons are built in — Document unclear/illegible, Wrong
document type, Expired document, Information doesn’t match, Poor quality
image — or pick Other to write your own. A reason is always required.
Document statuses
Documents show as Pending, Verified, Expired, or Expires in d (when expiring within 30 days).Bulk verify
When a batch of documents is clearly good, you can bulk verify them in one action instead of one at a time. An optional expiration date applies to the whole batch, and each affected employee is notified. PayPunch reports how many were verified and lists any that failed.Filter the document list
Narrow the documents you’re reviewing by verification status, type, company, and expiring-within-N-days. Stat counters show unverified, verified, expired, and expiring soon totals.Compliance dashboard
The Employee Compliance Dashboard (Documents → Compliance) tracks document
compliance across all companies.
- Overview cards — Total Employees, Fully Compliant, Partially Compliant, and Non-Compliant.
- Compliance by Company — each company’s compliant-vs-total count and a completion percentage.
- Expiring Documents — any documents expiring within 30 days, with the employee, company, document type, and days remaining.