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Before you submit a period to your bookkeeper, you review the hours. Open a period from Timesheets by clicking View — the detail page shows every employee’s entries for that period and is where you correct or reject anything that’s wrong. The header shows the date range and “Review timesheet entries for this period.”

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What the period detail shows

Four summary cards sit at the top: Status, Total Hours (all employees), Employees (with a count of how many are fully approved), and Pay Date. Below that, each employee gets a card showing their total, regular, and overtime hours and a badge — All Approved (green) or Pending Review (yellow). Inside each card is a table of that employee’s entries:
ColumnWhat it shows
DateThe day of the entry
Clock InStart time
Clock OutEnd time (a dash if still open)
HoursHours for the entry
StatusThe entry’s state (see below)
ActionsEdit and Delete — shown only when you can act on the entry

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Entry statuses

Pending

Awaiting review. This is the only state you can edit or delete.

Approved

Cleared for payroll. Approved entries can’t be modified.

Rejected

Sent back to the employee to fix. Can’t be modified further.

Exported

Already pulled into a payroll export. Locked.

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Correcting an entry

If a punch is wrong — a missed clock-out, a long lunch not deducted — fix it instead of tossing it. Click the Edit (pencil) button on a Pending entry to open the Edit Time Entry dialog:
  • Clock In and Clock Out (date and time)
  • Break Minutes (0–480)
  • Notes (up to 500 characters)
Click Save. PayPunch recalculates the hours and marks the entry as edited; you’ll see “Time entry updated successfully.” Clock-out must be after clock-in, the shift can’t exceed 24 hours, and break minutes can’t exceed the shift length.

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Rejecting an entry

When an entry is wrong enough that the employee should redo it, reject it. Click the Delete (trash) button on a Pending entry to open the Delete Time Entry dialog, confirm, and the entry is sent back. When you reject with a reason, PayPunch:
  • Marks the entry Rejected
  • Emails the employee with the entry details, the reason, and a link to correct and resubmit it (a rejection reason must be at least 10 characters)
You’ll see “Time entry rejected successfully. Employee has been notified.”
Editing and rejecting require the Owner or Manager role. A Viewer sees the same entries and statuses but no Edit or Delete buttons. Only Pending entries can be changed — approved, rejected, or exported entries are locked, and a tooltip explains why (e.g. “Approved entries cannot be modified”).
If the period is locked, a red banner reads “This pay period is locked. Time entries cannot be modified.” A period locks after it’s submitted (and your bookkeeper can lock it sooner). To change a locked period, contact your bookkeeper.

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How entries get approved

The client portal doesn’t have a per-entry Approve button. Entries arrive already carrying a status, and your review job is to correct the ones that are off and reject the ones that need a redo. A period is ready to submit only when every entry shows Approved — the submit screen blocks submission while any employee still has entries that aren’t approved. If approved entries aren’t appearing as expected, check with your bookkeeper on how approval is configured for your company.

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Next step

Once every entry is squared away, head to Submitting payroll to send the period to your bookkeeper.