When you’re onboarding a whole company at once, Bulk Employee Import lets you
load many employees from a single CSV or Excel file. PayPunch validates every row
before anything is created, so you can fix errors first and import with confidence.
Open the importer
From the Employees page, click Bulk Import. The importer walks through
five steps shown across the top: upload → validate → review → import →
complete.
Step 1 — Download the template
Click Download Template to get a correctly-formatted CSV to fill in. The
template includes the standard employee columns (such as first name, last name,
email, phone, employee number, job title, department, hire date, pay rate, pay
type, and PIN).
The template comes in a few variants — a minimal set of required columns, a
complete set, and an example with sample rows. Start from the example if
you’re unsure which columns to fill in.
Step 2 — Upload and validate
Choose the company
Pick the client company the new employees belong to.
Upload your file
Drop in your filled-out CSV or Excel file. PayPunch shows a Preview with
the detected row count and column headers.
Validate the data
Click Validate Data. Every row is checked and sorted into valid and
invalid, with a summary of total / valid / invalid rows and any warnings.
Step 3 — Review results
The Validation Results panel lists each error and warning by row and field so
you know exactly what to fix. If rows are invalid, click Start Over to upload
a corrected file, or proceed and import only the valid rows.
Step 4 — Import
Click Import Employees to create the valid records. An Import Progress
bar shows how many of the total have been created. By default the importer:
- Skips invalid rows rather than failing the whole import,
- Generates PINs for employees automatically, and
- can optionally send welcome emails.
Step 5 — Complete
When the run finishes you’ll see Import Complete! with a count of how many
employees were imported. From here choose Import More to run another file, or
View Employees to return to the roster.
Import history
Every import is recorded as a job with its filename, status (Importing,
Completed, or Failed), row counts, and any per-row errors — so you can audit what
was loaded and when, and re-check a run that reported failures.
Validation prevents bad data, but it can’t catch a wrong company selection.
Double-check you’ve chosen the right client company before you import.
