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When you’re onboarding a whole company at once, Bulk Employee Import lets you load many employees from a single CSV or Excel file. PayPunch validates every row before anything is created, so you can fix errors first and import with confidence.
Bulk employee import

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Open the importer

From the Employees page, click Bulk Import. The importer walks through five steps shown across the top: upload → validate → review → import → complete.

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Step 1 — Download the template

Click Download Template to get a correctly-formatted CSV to fill in. The template includes the standard employee columns (such as first name, last name, email, phone, employee number, job title, department, hire date, pay rate, pay type, and PIN).
The template comes in a few variants — a minimal set of required columns, a complete set, and an example with sample rows. Start from the example if you’re unsure which columns to fill in.

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Step 2 — Upload and validate

1

Choose the company

Pick the client company the new employees belong to.
2

Upload your file

Drop in your filled-out CSV or Excel file. PayPunch shows a Preview with the detected row count and column headers.
3

Validate the data

Click Validate Data. Every row is checked and sorted into valid and invalid, with a summary of total / valid / invalid rows and any warnings.

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Step 3 — Review results

The Validation Results panel lists each error and warning by row and field so you know exactly what to fix. If rows are invalid, click Start Over to upload a corrected file, or proceed and import only the valid rows.

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Step 4 — Import

Click Import Employees to create the valid records. An Import Progress bar shows how many of the total have been created. By default the importer:
  • Skips invalid rows rather than failing the whole import,
  • Generates PINs for employees automatically, and
  • can optionally send welcome emails.

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Step 5 — Complete

When the run finishes you’ll see Import Complete! with a count of how many employees were imported. From here choose Import More to run another file, or View Employees to return to the roster.

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Import history

Every import is recorded as a job with its filename, status (Importing, Completed, or Failed), row counts, and any per-row errors — so you can audit what was loaded and when, and re-check a run that reported failures.
Validation prevents bad data, but it can’t catch a wrong company selection. Double-check you’ve chosen the right client company before you import.