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Job codes let a client company tag time entries against a project, cost center, or billable task. Employees can pick a job code when they clock in, and codes flow through to reports and the QuickBooks IIF export. Job codes are managed per company.
Job codes for a company

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Open a company’s job codes

From a company’s detail page, open Job Codes. The breadcrumb shows Dashboard → Companies → → Job Codes. Summary cards at the top show Total Job Codes, Active Codes, Time Entries (total usage across all codes), and the current Default Code. The table lists each code with its Code, Description, Bill Rate, Default marker, Status, and Usage count.

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Add a job code

1

Open the dialog

Click Add Job Code.
2

Enter the code

Type a Code (required) — letters, numbers, hyphens, and underscores only; it’s automatically uppercased (for example, PROJ001).
3

Add optional details

Add a Description (for example, Main construction project) and a Bill Rate ($/hr).
4

Optionally make it the default

Toggle Set as default job code so this code is pre-selected for new time entries.
5

Create

Click Create Job Code.

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Edit or set a default

Use the ⋯ (more) menu on any row:
  • Edit — change the code, description, bill rate, default flag, or active status.
  • Set as Default — mark this code as the company’s default (available on active, non-default codes). Only one code is the default at a time.
  • Deactivate / Reactivate — toggle whether the code can be used on new entries.

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Show inactive codes

By default the table hides inactive codes. Turn on the Show inactive switch to see every code, including deactivated ones.

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Deactivating a code that’s in use

When you delete (deactivate) a code that’s already on time entries, PayPunch warns you and preserves the historical data:
A code used in existing time entries is deactivated, not erased. The confirmation dialog tells you how many entries use it, and historical data is kept so past reports and exports stay accurate.