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The Settings screen holds your company profile and the rules that drive payroll. The header reads Company Settings — “Manage your company information and payroll preferences.” Settings are organized into three tabs.
Client company settings
Editing requires the Owner or Manager role. A Viewer sees a banner — “You have view-only access to settings. Contact your company owner or manager to make changes” — with every field disabled and no save button.

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Company Information

Your company’s identity and contact details:
  • Company Name (required) and Legal Name
  • Industry (chosen from a list)
  • EIN (Employer Identification Number) — format XX-XXXXXXX
  • Email and Phone
  • Address, City, State, ZIP Code, and Country (defaults to USA)

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Payroll Settings

This tab sets how pay is calculated and when timesheets are due.
  • Pay Period Type (required) — Weekly, Bi-Weekly, Semi-Monthly, Monthly, Manual (admin creates periods), or Contractor (no regular periods). This affects how pay periods are automatically generated.
  • Default Hourly Pay Rate — the rate applied to new employees.

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QuickBooks

Details used when your bookkeeper exports your payroll to QuickBooks:
  • QuickBooks Company File Name (e.g. MyCompany.qbw)
  • QuickBooks Customer ID — your customer ID in the bookkeeper’s QuickBooks

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Saving changes

A Save Changes button appears at the bottom right once you’ve edited something (and only if you have edit permission). Click it — you’ll see “Settings saved successfully!” If a change affects an open pay period, PayPunch may show a warning explaining the impact.
Changing your Pay Period Type changes how future periods are generated. If you’re unsure how it interacts with periods already in progress, check with your bookkeeper first.