> ## Documentation Index > Fetch the complete documentation index at: https://docs.paypunch.io/llms.txt > Use this file to discover all available pages before exploring further. # Employee Profiles > Edit an employee's personal, employment, tax, and pay details, and review their pay-rate and time history. An employee's profile is the single record for everything PayPunch knows about that worker — their personal details, employment terms, compensation, tax setup, documents, and a full history of their hours and pay-rate changes. Employee profile detail ## Open a profile From the **Employees** roster, click **View Details** on any worker. The profile header shows the employee's name, job title, employee number, department, and an **Active / Inactive** status badge, plus four quick stats: **Total Hours**, **Shifts**, **Avg Hours**, and **Employment** length. The profile is organized into three tabs: * **Employee Details** — all editable fields (below) * **Time Entries** — this employee's shifts * **Documents** — uploaded and missing documents ## Edit employee details On the **Employee Details** tab, click **Edit Employee**, make your changes, then click **Save Changes** (or **Cancel** to discard). Fields are grouped into cards: | Card | Key fields | | ------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------ | | **Personal Information** | First / Middle / Last name, Suffix, Email, Phone, Date of Birth, SSN (Last 4), Gender, Marital Status | | **Address** | Street Address, Address Line 2, City, State, ZIP Code, County | | **Employment Details** | Employee Number, Job Title, Department, Hire Date, Employment Type, FLSA Status, Standard Hours/Week, Workers Comp Class, Work Location | | **Compensation** | Pay Rate, Pay Type (Hourly / Salary / Contract), Pay Frequency | | **Federal Tax (W-4)** | Filing Status, W-4 Year, Extra Withholding, Dependents (Step 3), Other Income (4a), Deductions (4b), Multiple Jobs (Step 2c), Federal Tax Exempt | | **State Tax** | Tax State, Filing Status, Allowances, Extra Withholding, State Tax Exempt | | **Direct Deposit** | Bank Name, Account Type, Routing # (Last 4), Account # (Last 4), and a read-only **Verification Status** | | **Emergency Contact** | Contact Name, Relationship, Phone, Alternate Phone | **First Name** and **Last Name** are required. Sensitive numbers — SSN, routing, and account — store only the **last four digits**. ## Pay-rate history Whenever you change an employee's **Pay Rate** or **Pay Type**, PayPunch automatically closes the current rate and records a new entry in the **Pay Rate History** card. Each row shows the **Effective Date**, **Rate**, **Type**, **Changed By** (Admin or Client), **Reason**, and **Status** (the current rate is flagged, older rates show *"Until {date}"*). When you edit a pay rate you can add a **reason** for the change — it's stored in the history so you always know why a rate changed and who changed it. ## Time entries and documents * The **Time Entries** tab lists this employee's shifts with **Date**, **Clock In**, **Clock Out**, **Total Hours**, and **Status** (Completed or In Progress). * The **Documents** tab shows onboarding status, uploaded documents, and uploaders for any **missing** required documents (Government ID, W-4 Form, Direct Deposit Authorization) plus optional I-9 and other documents. See [Documents & Compliance](/admin/documents-and-compliance). ## Direct deposit verification The **Verification Status** badge reflects the bank prenote check: **Not Started**, **Pending Verification**, **Verified**, or **Failed**. An employee with no banking details shows **Direct Deposit Not Set Up**.